Due to its several advantages, using biometric devices for maintaining employees’ attendance has become an essentiality these days. Whether running small or large business, entrepreneurs resort to time attendance system and software to help their HR department in accurate payroll management of the employees.
Installing a time attendance software / system in an organisation eliminates buddy punching and makes it easy to manage the leaves and time attendance of employees, regardless of the number of departments and the employee strength. With a time attendance software, business owners can mark the time-keeping habits of their employees. In addition to all of these advantages, these systems are also preferred because they assist in limiting the physical security access.
The Functioning of a Biometric Time Attendance Software
Biometric devices identify a person with his / her intrinsic physical characteristics which may include fingerprint, palm, face, iris, etc. The most commonly used characteristic is the fingerprint. Machines that use other aforementioned characteristics to identify a person are a bit expensive, but more functional too.
Time attendance software that uses fingerprint to detect a person is easy-to-install and manage. It is the automated equivalent of the paper-based attendance management system and is used for managing various day-to-day employee time-keeping tasks such as tracking work hours, managing project costing, scheduling employees, and various others.
The biggest advantage of using an automated time attendance system is that it reduces the administrative burden of managing paper time sheets thereby, enhancing productivity and reducing inaccuracy. Such systems act as a boon for organisations with multiple processes and shifts. With these systems, administrators can even set the break times, lunch time, overtime, and many other schedule management processes. These systems also track late punches and provide several auditing reports.
Apt for Application in Different Places
Besides offices, biometric attendance software and systems are apt for application in several other places like hospital, schools, factories, etc. One can choose from a wide variety of models that suit the environment of their workplace.
To use a device that assists in calculation of employees’ attendance, one has to install the software into the main computer and the device on the wall. Then one will have to connect the software and the device, enroll the employees with their facial, fingerprint, or iris details, and the device will be ready for use.
To conclude, maintaining pen and paper-based or manual attendance processes is quite time-consuming, even though inexpensive. Biometric time attendance devices are the most apt, hassle-free, cost-effective, and fast solution for maintaining accurate employee attendance records.